In most plants, maintenance is spread across three places: breakdowns are reported by phone, the work done is written on a paper form, and planned maintenance waits in an Excel file. At month end, nobody can say clearly how long each machine stood still or what maintenance cost.
This solution ties the whole line, from machine breakdown to planned maintenance and cost, into one flow that starts on the shop floor. The operator reports the breakdown at the machine, the technician closes the job on their phone, and the maintenance manager reads downtime and cost from the dashboard.
The package is built on Maintenance Management and Assets and opens with a single Assets license. Mikro, Logo or Piconn can keep your accounting records.
Who it is for
Built for production plants with a machine fleet, businesses with several factories or branches, and facilities that run their own maintenance team. In EQLEM a facility is a branch; areas and lines are set up as locations.
The maintenance manager runs the budget, indicators and approvals. The planner builds the weekly schedule. The technician runs work orders on site. The operator reports breakdowns and daily checks. The health and safety lead follows work permits and inspection due dates.
A typical maintenance week
Monday morning the planner opens the schedule. Work orders for due preventive maintenance are already open. The planner drags jobs onto days and technicians and sees a warning if they clash.
At the start of the shift the operator scans the machine's QR code and fills in the daily check round on the phone. If a value is out of limit, a corrective work order opens on its own.
Before noon a press stops. The operator reports the breakdown with a photo and marks the machine as stopped. Critical machine downtime reaches the maintenance team as a notification. The plant board shows the machine as stopped.
The technician opens the work order on the phone, starts labor and consumes the reserved part. The part is booked out of the warehouse automatically. On a critical machine, the technician enters a failure code when closing the job.
If the same failure repeats, the work order cannot close without a root cause analysis. For jobs that need lockout, the work permit (LOTO) becomes active only with another person's approval.
At the end of the week the maintenance manager sees MTBF, MTTR, availability and downtime cost on the dashboard, checks which machine stops most often and where the budget overran. With several plants, branches are compared side by side.
All capabilities behind this flow are listed on the Maintenance Management page.
Primary modules
- Maintenance Management (CMMS) — work orders, preventive maintenance, checklists, meters, spare parts, schedule, compliance, maintenance indicators
- Assets — machine cards, plant tree, criticality, custody, depreciation
Optional: Inventory (general warehouse management; not needed for spare parts in maintenance), Manufacturing, Purchasing, Integration.
Shared features
Notifications, permissions, reporting, multi-company, list experience, modular licensing, system sync.
Benefits
Breakdown reports do not get lost in a chain of phone calls; they are recorded at the machine.
Planned maintenance is not forgotten; the work order opens on its due date.
Downtime and maintenance cost are measured, so the improvement budget goes to the right machine.
Work permit, calibration and inspection records are ready for audits.
Technicians do not rewrite forms in the office; the record is finished on site.
FAQ
Do we need to install a separate maintenance program? No. Maintenance opens with EQLEM's Assets license and uses the same asset cards.
We have several factories. Are they managed separately? Each facility is a branch. Permissions are granted per branch, and indicators are compared across branches.
Our machines have no sensors. Can we still use it? Yes. Data comes from operators and technicians; meter values are entered by hand or through Excel. Sensor-based predictive maintenance and OEE are out of scope.
Is EQLEM a maintenance ERP? No. It is a Solution Platform and works alongside your existing system.
Next step
Start at one facility with a critical group of machines. In the first month, settle fault reporting, work orders and the mobile technician flow. In the second stage, add preventive maintenance plans and spare parts lists. Turn on the compliance screens (work permits, calibration, inspections) once the team is used to it. Begin with Try Free, or discuss your facility scenario through contact.