Purchase Management runs the whole chain, from the moment you place an order to the moment you receive the goods and process the invoice. Purchasing, stock, finance, suppliers and e-invoicing all use the same data. If you run Mikro, Logo or Piconn, none of it has to be switched off. EQLEM sits beside it and ends the double entry of order, receipt and invoice.
The buyer opens the order. The warehouse receives the goods and records the dispatch note. Finance attaches the purchase invoice and the payment. The question that used to get lost in email and spreadsheets, "did the order arrive, does the invoice match?", disappears. Every step is recorded through document entry.
Who is it for?
Purchasing teams run orders, dispatch notes and purchase invoices. Warehouse teams receive goods and match them against the supplier's dispatch note. Finance closes payment after the invoice through Finance Management. Anyone who collects and compares quotes works alongside Supplier Management. To match incoming e-invoices, E-Document users connect to the same data.
Everything is available on web. Orders, dispatch notes and invoices can also be entered on mobile. Reports are limited on mobile. Manufacturer dispatch notes are web-only.
How it works
Purchase orders, dispatch notes and invoices are recorded through the same document entry screen. Header and lines follow the same layout on every document.
Manufacturer dispatch notes are supported on web. Attaching a shipment from the manufacturer to the warehouse receipt is a common scenario.
Stock cards and goods receipts keep the quantity current. You compare the order line against the receipt line with the same filters through the list experience.
Incoming e-invoice matching joins up with the e-document module. Once the header and lines match, the purchase invoice is ready. Supplier details come from Master Definitions and the supply module.
If you already run another system, system sync aligns the order and invoice flow. Permissions decide who opens an order, who receives a dispatch note and who approves an invoice.
An ordinary day runs like this. The open order list is checked in the morning. Goods are received and dispatch notes entered during the day. The purchase invoice is processed and the report taken in the evening.
Benefits
Order, dispatch note and invoice are tracked in one account. "Which receipt belongs to which order?" is answered from the record.
Email traffic between the warehouse and finance drops.
Reports show supplier and period performance in minutes.
The ground is ready for matching incoming e-invoices.
With modular licensing you can open purchasing on its own first and add stock or e-invoicing later.
Related modules
- Inventory Management — goods receipt and quantity
- Finance Management — payment after the purchase
- Supplier Management — collecting and comparing quotes
- E-Document Management — matching incoming e-invoices
Related features
Document entry, list experience, reporting, system sync, permissions, modular licensing.
Short FAQ
Are manufacturer dispatch notes on mobile? No, they are web-only. On mobile you can enter purchase orders, dispatch notes and invoices.
Are supplier quotes in this module? No. Collecting and comparing quotes sits under Supplier Management. This module runs the document chain that follows the quote.
Next step
Start by settling your critical suppliers and your goods receipt flow in a narrow pilot. Leave manufacturer dispatch notes and e-invoice matching to a second stage. Begin with Try Free, or pick a scope from the Modules catalog.