Supplier Management runs the step before you place an order. This is where you answer "who do I buy from, and at what price?". You open a supplier card, send a request for quotation, compare the answers and carry the winner into a Purchase order. The quote files that used to get lost in email attachments disappear.
Mikro, Logo or Piconn can keep producing the purchase documents. EQLEM carries the quote collection and comparison side. If you prefer, you run both steps on one platform.
This whole module is on web. There is no mobile quotation screen.
Who is it for?
Purchasing teams run supplier cards, quotation requests and incoming quotes. Category managers compare the offers. Finance moves on to the order and invoice chain after approval. IT aligns supplier cards with your existing system.
Teams working in the field use the mobile purchase documents. Collecting quotes stays in the office.
How it works
You define your suppliers on web.
When you create a quotation request, you set out the item you want, the quantity and the deadline. You pick suppliers from the web list. For critical items you can send the same request to several suppliers.
You compare incoming quotes line by line. Price, delivery time and validity date stay in the record. So does the reason you chose a particular quote.
You can require an approval before the winning quote is carried into a purchase order.
When a quote passes its validity date, it drops out through the list filter. For a renewal you open a separate request.
For recurring requests you can use a template.
Account and classification details are fed from Master Definitions. Lists share the list experience rules. Permissions decide who opens a request and who sees a quote. Notifications pass on a deadline or a new answer. If you already run another system, system sync aligns supplier cards.
Benefits
The quotation process is tracked from start to finish.
Supplier details sit in one place.
The winning quote moves straight into the purchasing chain.
The scatter of quotes across email comes to an end.
With modular licensing you can open the supply process on its own.
Related modules
- Purchase Management — the chain after the order
- Inventory Management — products and supplier codes
- Service & Expense — sourcing services
- Master Definitions — account details
Related features
List experience, permissions, notifications, system sync, modular licensing, reporting.
Short FAQ
Are quotation requests available on mobile? No. Supplier cards, requests and quotes are on web.
Are purchase orders in this module? No. Orders, dispatch notes and invoices sit under Purchase. This module carries the step before the order.
Next step
Open a web pilot with one critical supplier group and a single quotation round. Starting with three suppliers and one product group settles the process. Attach the winning quote to a purchase order. Begin with Try Free, or choose from the Modules catalog.