For many teams, electronic documents mean portal queues and “which invoice matched?” ambiguity. EQLEM’s e-Document module runs e-Invoice, e-Archive, e-Waybill, and related document types in the same tenant as commercial operations. EQLEM is a Solution Platform: it sets up the GİB-compliant path and 11+ integrator definitions; your existing system or ERP (Mikro, Logo, Piconn) can keep producing documents.
What does the operation cover?
On web you manage outbound, inbound, pending, and cancel queues for e-Invoice. e-Archive, e-Waybill, e-Export, and e-Producer / e-SMM are in the web inventory. Mobile e-invoice flows are partial; integrator setup and XSLT document designs stay on web.
Header and line matching binds inbound documents to purchase or sales records. That reduces manual Excel matching; unmatched lines stay on the list for operator action. Commercial invoices and waybills form through document entry; the e-document layer completes electronic close.
GİB and integrators
GİB compliance is a critical requirement. The platform includes 11+ integrator definitions; selection and setup are on web. When you change integrator, the same document model remains; XSLT designs bring the invoice look closer to your brand. If you use an existing system, align the document flow with system sync — EQLEM can own queues and matching; sync direction is yours to decide.
Licensing and credit
You open the e-document process with modular licensing. Document consumption is tracked separately with a credit model: module license opens the process; credit manages periodic usage. Monitor credit from the panel; use reports and notifications for early quota warnings.
A typical day
Morning starts with the inbound queue and matching. During the day, outbound e-invoice or e-archive ties to sales close. e-Waybill flows with warehouse or sales on shipment day. Evening checks pending and cancel status. Queues filter through the list experience; who sends and who cancels stays under authorization.
Do not open every document type on day one. Stabilize outbound/inbound e-invoice first; leave e-archive and e-waybill for a second sprint. e-Export or e-producer / e-SMM scenarios come once operations mature. Reporting on queue volume and credit use reduces quota surprises.
If your existing ERP keeps producing document numbers while EQLEM owns the operations queue, write down sync direction with IT. The reverse also works: the platform creates the commercial document and the integrator carries it to GİB. Both models fit the inventory — that is the honest framing.
Related processes
- Sales — outbound e-invoice / e-archive
- Purchase — inbound e-invoice matching
- Finance — collection/payment close
- Integration — existing system/ERP alignment
Next step
Clarify integrator, XSLT, and the first outbound/inbound e-invoice queue in a narrow pilot. Leave e-export or e-producer for a second sprint. See the e-Document module page and the Features backbone for details.